Organising your financial records: a checklist

Before you start

• □Consider who can access your email, cloud storage and devices before choosing where to keep copies.
• □Keep original files as received and work on copies.

1. List the accounts in your records

• □For each bank account, credit card, loan, mortgage or super fund, note the institution and last four digits only.
• □Record whose name or names the supplied documents show. Keep uncertainties visible.

2. Record the dates you have

• □Write down the first and last date of each statement and exact dates of any gap.
• □Note repeated statements. Keep both versions if they differ.

3. Put a date beside each value

• □For property, super, investments, vehicles, loans and tax records, note the document and its as-at date.
• □If two documents state different values for the same item, keep both. Do not average them or silently pick one.

4. Follow possible transfers

• □Mark both rows when a movement between two listed accounts is supported by the records, so it is not counted twice.
• □Where a payment could match several deposits, keep all candidates instead of forcing a match. A familiar name in a description alone does not identify the recipient.

5. Name the missing record

• □Use one document, one account or item, and one period or date per request.
• □Fictional example: bank statement for savings account ending 8804, 1 November 2023 to 31 January 2024.
• □Keep not supplied separate from does not exist.

6. Before giving copies to someone

• □Consider which personal identifiers the recipient needs, and keep the original files unchanged.
• □Keep a record of what you provided, to whom and when.

Dealensics Separation is in development and is not accepting documents. Please do not send separation records to Dealensics.